Controller

Company: Feeding Southwest Virginia
Location: Salem
Posted on: November 15, 2024

Job Description:

The Controller will support the mission of Feeding Southwest Virginia and is responsible for applying accounting principles and procedures to analyze financial information, reconcile all GL and subsidiary accounts, prepare accurate and timely financial reports, and ensure appropriate accounting control procedures. He/she will provide the Chief Financial Officer and management team with financial data necessary for financial and budgetary decisions. He/she will support the Vision, Mission, Values, Strategic and Business Plans of Feeding Southwest Virginia.

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*Position Responsibility (Expected Work)*

1. As the Controller, he/she must demonstrate a professional demeanor in interactions with all FSWVA staff, agencies, and government officials.

- Stays informed and consistently practices the policies and procedures of Feeding Southwest Virginia, Feeding America national office regarding compliance.

- Possesses knowledge of Feeding Southwest Virginia and all programs.

2. The Controller reports to the Chief Financial Officer, is an integral member of the management team and is responsible for preparation of the general ledger, year-end audit preparation, and other financial analysis.

3. Maintains the full confidence of the Chief Financial Officer.

- Ensures an accurate and timely month-end financial close, including recording payrolls, payables, inventories, receivables and investments.

- Ensures the timely reporting of all monthly financial information to staff.

- Maintains and manages accounts receivables and receipts including USDA reimbursements and open USDA invoices, CACFP and SFSP reimbursements, Promises to Give, Clicknpledge, Kroger reclamation, invoicing of agencies, credit card processing, and general donations. Ensures timely processing and deposits of receipts.

- Maintains inventory accounting including assisting in monthly reconciliation and annual year-end inventory count and reconciliations.

- Processes all monthly, quarterly, and annual reports as required, including annual input to the NAR.

- Maintains binders and Excel files for Mobile Food Pantries.

- Maintains contract and lease files.

- Ensures all policies and procedures are followed, as specified by the CFO and Audit Committee.

- Collects and prepares information as required for all external audits including the financial and workers compensation audits.

- Interpret benefit guidelines and policies to staff, oversee benefit enrollment process, participate in plan

negotiations and respond to employee inquiries.

- Manages all corporate credit cards.

- Cross trains with the Accounting Associate on all Accounting Associate functions.

- Verifies the accuracy of the quarterly payroll tax reports (Form 941) and annual W-2 reporting.

- Ensures all accounting principles are applied in financial processing and reporting.

- Ensures documentation and records are up-to-date for audit purposes.

- Use accounting software to journal recurring bank transactions, ACH debit/credit transactions, payroll entries, 401(k) retirement employee contributions, and other unique entries.

- Assist CFO in preparing tax form 990 and related tax forms.

- Assist CFO in financial projects, analysis, and annual budget preparation as needed.

- Maintain comprehensive list of Promises to Give and balance in the Reserve cash account.

- Assist CFO with year-end audit schedules and support.

- Ability to take ownership of an entire process, ability to take a creative approach to tasks.

- Review and maintain internal controls to assure integrity of all accounting functions.

- Maintain and update fixed assets additions, deletions, changes and disposals.

- Ensure recording of inventory is in accordance with GAAP and food banking best practices and that receipts and distributions are recorded in a timely fashion with monthly reconciliations between general ledge and inventory systems.

- Responsible for year-end inventory and product valuation.

- Responsible for the following audits: Worker's Compensation, General Liability Insurance, TEFAP, CACFP, SFSP, and CSFP.

- Compile and analyze financial information to ensure the proper handling of financial transactions in accordance with GAAP.

- Provide oversight of the government and temporary restrictive grants to ensure funds are being used according to donor instructions.

- Review releases of Temporary Restricted Grants.

- Collaborate with Development Department on budgets for grant proposals.

- Manage the GL structure, assist the CFO developing a process to track costs by program in the GL.

- Prepare adjusting journal entries and reconciliation of all GL balances on a monthly basis.

- Reconciliation of bank accounts on a monthly basis, reconcile GL and bank cash accounts at least weekly.

- Prepare the annual 1099's for independent subcontractors.

- Ability to work with limited supervision, self-motivate, and function independently driven toward superior performance.

4. Under the guidance of the Chief Financial Officer maintains and follows effective processes for office communications and administrative procedures.

- Develops strong working relationships with Management Team to understand and articulate needs and case for support.

- Creates well written and effective internal and external communications.

*Other functions:*

- Promotes a cooperative spirit within the organization and among internal and external participants.

- Performs other duties as assigned by the Chief Financial Officer and the President and CEO.

*Interface: Responsible in maintaining positive relationships*.

- Bank personnel

- CPA firm/auditors

- Vendors

- Member Agencies

- Feeding America

- VA Department of Agriculture

- General public and key contacts.

*Training, Education and Experience:*

- Bachelor's Degree in Accounting with a minimum of three years of experience in a senior accounting role.

- Certified Public Accountant

- Must be a skilled professional with strong accounting background, prior experience managing financial resources.

- Requires strong working knowledge of accounting systems, financial planning and analysis, including budgeting, cash flow, insurance and benefits management.

- Strong leadership and supervisory skills.

- Experience with non-profit accounting a plus.

- Experience in managing Employee Benefits.

*Knowledge, Skills and Abilities:*
* Excellent verbal, analytical, organizational and written skills.
* Ability to understand and interpret financial statements, benefit plan documents, lease and purchase agreements, audits, IRS Form 990's and 5500.
* Proven ability to work and effectively manage a diverse staff.
* Requires attention to details, with the ability to prioritize multiple projects; meet simultaneous deadlines, provide deliverables, and transact business diplomatically.
* Able to work independently under minimal supervision.
* Must be able to understand instructions and effectively demonstrate quality results.
* Possesses a willingness to learn.

*Language Skills:*
* Must have professional written and verbal communication skills with demonstrated ability to communicate effectively and convey concepts in an understandable way.
* Ability to communicate effectively with all Board Members and staff members.

*Technical/Computer Skills:*
* Proficiency required in the use of Microsoft Office Word, Excel and Outlook Software, Accounting Software; inventory or gift tracking software experience a plus.
* Capable of learning and independently operating equipment required for the position including but not limited to printer, multi-use copier, fax, and phone system.

*Other Skills and Abilities:*
* Ability to maintain confidentiality at all times.
* Must be reliable and dependable.
* Positive work ethic, good relationship management skills and team-oriented attitude.
* Maintain compliance with established Food Bank directives, policies and external regulations.

*Licenses and Certificates:*

Valid Driver's License and own transportation to work required. Maintains a good driving record in driving company vehicles.

*Flexibility:*

Be willing to work overtime and mandatory days set forth by the organization on short-notice. Be willing to work flexible coverage as needed.

*Work Location:*

This position will be in an office based out of our HQ/Main Distribution Center located at 1025 Electric Road, Salem, VA 24153. Work will be performed on site. \*This is not a hybrid nor a work from home position.

Job Type: Full-time

Benefits:
* 401(k)
* Dental insurance
* Disability insurance
* Employee assistance program
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Physical Setting:
* Office
Schedule:
* Day shift
* Monday to Friday



Education:
* Bachelor's (Required)

Experience:
* Senior Accounting Role: 3 years (Required)
* Ability to understand and interpret financial statements: 1 year (Required)
* Strong leadership and supervisory skills: 3 years (Preferred)
* Non-profit accounting a plus: 1 year (Preferred)
* Certified Public Accountant: 1 year (Preferred)

License/Certification:
* Driver's License and safe driving record (Required)

Ability to Relocate:
* Salem, VA 24153: Relocate before starting work (Required)


Work Location: In person

Keywords: Feeding Southwest Virginia, Roanoke , Controller, Accounting, Auditing , Salem, Virginia